How to Add an Email Signature in Microsoft Office 365

MakeUseOf | 10/15/2018 | Lori Kaufman
Mkgirlz (Posted by) Level 3
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If you sign all or most of your emails the same way, you can create an email signature. It shows professionalism in business communications and acts as a digital business card. A well-designed email signature can also serve as a promotional tool for just about anything, like a business, website, blog, or a book.

We’ve discussed how to add an email signature in Outlook for the desktop. But what if you use the Microsoft Outlook Web App in Office 365? In this article, we’ll show you how to add, insert, and change your signature in the Outlook Web App in Office 365.

Email - Signature - Outlook

How to Manage Your Email Signature in Outlook

Email signatures have many benefits. We'll show you how to create, add, format, and change your signature in Microsoft Outlook. It's easy and effective.

Access - Microsoft - Outlook - Online - Microsoft

To access Microsoft Outlook online, go to Microsoft’s Office site and sign in using your personal Microsoft account. Or you can log in with your business or school Microsoft account.

Then, click Outlook under Apps.

Click - Settings - Gear - Icon - Corner

Click the Settings gear icon in the upper-right corner of the window.

Then, click View all Outlook settings at the bottom of the Settings pane.

Settings - Screen - Mail - Pane - Compose

On the Settings screen, click Mail in the left pane. Then, click Compose and reply in the middle pane.

The Email signature box has a toolbar at the top that allows you to format your signature. You can make the text bold, italic, or underlined, and also change the size and alignment of the text.

Formatting - Toolbar - Formatting - Beginning - Signature

When we tested the formatting toolbar, it applied the formatting we selected at the beginning of the signature, no matter where the cursor was. So you may have to put your formatted text at the beginning of your signature and then copy and paste it to where you want it.

Enter the text you want in your signature in the Email...
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